Executive Assistant - Chief Information Officer

ABOUT THE ORGANIZATION
 

Sun Chemical, a member of the DIC Group, is a leading producer of packaging and graphic solutions, color and display technologies, functional products, electronic materials, and products for the automotive and healthcare industries. Together with DIC, Sun Chemical is continuously working to promote and develop sustainable solutions to exceed customer expectations and better the world around us. With combined annual sales of more than $8.5 billion and 22,000+ employees worldwide, the DIC Group companies support a diverse collection of global customers.
 

Sun Chemical Corporation is a subsidiary of Sun Chemical Group Coöperatief U.A., the Netherlands, and is headquartered in Parsippany, New Jersey, U.S.A. For more information, please visit our website at www.sunchemical.com or connect with us on LinkedIn or Twitter
 

Position Summary

The Executive Assistant to the Chief Information Officer provides high-level administrative, operational, and strategic support to the Chief Information Officer (CIO) and the broader IT leadership team. This role ensures smooth daily operations of the CIO by managing complex schedules, coordinating executive communications, handling sensitive information, supporting project and departmental activities, and serving as a liaison across internal and external stakeholders.

Key Responsibilities

Executive Support

• Manage the CIO’s complex calendar, including prioritization of appointments, leadership meetings, cross-functional engagements, and confidential discussions.
• Screen, prioritize, and route incoming communications; prepare responses and manage follow-ups to ensure timely action.
• Prepare meeting agendas, presentations, reports, and executive summaries; ensure the CIO is briefed and equipped for all commitments.
• Coordinate travel, agendas, itineraries, and expense reporting.
  
  

IT Department Support

• Assist with document and data management supporting IT initiatives, project updates, and departmental reporting.
• Organize and track IT team meetings, departmental communications, and follow-up actions.

Communication & Relationship Management

• Serve as a key point of contact between the CIO and internal/external stakeholders—demonstrating professionalism, discretion, and business acumen.
• Greet and support visitors, partners, vendors, and cross-functional leaders engaging with the CIO or IT function. Functional leaders engage with the CIO or IT function.
• Ensure communications reflect executive tone, accuracy, and consistency.

Project Support

• Provide administrative and coordination support for enterprise initiatives, including SAP S/4HANA implementations and technology transformations.
• Coordinate complex program and governance meetings, including scheduling across global stakeholders, preparing agendas, compiling materials, tracking action items, and ensuring timely follow‑up.
• Manage travel logistics for CIO, IT leadership, and project participants related to the implementation of workshops, onsite sessions, and vendor engagements.
• Support preparation of executive presentations, status updates, and briefing materials for steering committees and senior leadership forums.
• Coordinate logistics for training sessions, change management activities, and user readiness events, including calendars, materials distribution, and attendance tracking.
• Serve as a liaison between IT leadership, functional partners, and external implementation vendors to support clear communication and alignment.
• Maintain discretion and confidentiality when handling sensitive project information, timelines, and executive communications.

Required Education & Experience

• Associate or bachelor's degree in business, Technology, Communications, or related field.
• 5+ years supporting senior leaders; experience supporting a CIO/CTO or technology executive strongly preferred.
• Experience with SAP or similar ERP systems preferred.
• Proficiency in MS Office Suite (Teams, Outlook, Excel, PowerPoint) and comfort with IT systems.
• Strong understanding of business operations and cross-functional workflows. 

Required Skills & Competencies

Core Competencies

• Customer/Stakeholder Focus: Anticipates CIO and leadership needs; provides responsive and accurate support.
• Delivering Results: Highly organized, deadline driven, and efficient under pressure. Driven, and efficient under pressure.
• Problem Solving & Continuous Improvement: Identifies issues proactively; recommends solutions; improves processes.
• Working with Others: Collaborates effectively across all levels, exercising diplomacy and judgment.

Executive Level Skills Level Skills‑Level Skills

• Strong analytical, organizational, and decision-making abilities.
• Exceptional written and verbal communication skills.
• Ability to manage sensitive, confidential information with high discretion.
• High comfort in fast-moving environments with shifting priorities.

BENEFITS

We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, medical, dental, vision, short and long term disability benefits, 401(k)+match and life insurance. Eligibility of benefit timing may vary.

EQUAL EMPLOYMENT OPPORTUNITY
 

It is Sun’s policy that applicants for employment are recruited, selected, and hired on the basis of individual merit and ability with respect to the position being filled. Sun prohibits discrimination on the basis of race, color, religion, creed, national origin, age, gender, sexual orientation, gender identity, marital or veteran status, disability, or any other status protected by applicable law.
 

Employment agencies are an important component of our talent acquisition strategy, and we value the partnerships we have built with our preferred vendors. We will not accept unsolicited resumes from employment agencies for any employment opportunity. All resumes submitted by search firms to any employee at Sun Chemical or directly to hiring managers in any form without a signed contract on file, and search engagement for that position, will be deemed unsolicited in nature, and no fee will be paid in the event the candidate is hired as a result of the referral or through other means. Additionally, any resume submitted without a contract in place will be considered property of Sun Chemical and no fees will be paid to the agency if the candidate is hired. #ID23